ECA/2026/15 Assistant - Buildings and Facilities (one post)

WHO WE ARE

The European Court of Auditors (ECA) was established in 1975 as the European Union’s external auditor. One of the EU’s seven institutions, it is based in Luxembourg and employs around 1000 audit, support and administrative staff of all EU nationalities.

The ECA operates as a collegiate body of 27 Members, one from each EU Member State. Our auditors check that the EU keeps good accounts and correctly applies its financial rules, and that its policies and programmes achieve their intended objectives and deliver value for money.

Through our work, we contribute to improving the governance, accountability, transparency and sound financial management of EU action. We present our observations and recommendations to the European Parliament, the Council of the EU, and national governments and parliaments, as well as the general public.

We are a modern and dynamic organisation striving for and promoting excellence, professionalism, transparency and integrity. We define ourselves as a diverse, flexible and equitable institution which offers every individual the opportunity to maximise their talent. Through individual and collective involvement in the ECA’s activities and our ambitious training programme, our aim is to make the ECA an intellectually stimulating workplace, and a learning-based organisation that relies on institutional knowledge and motivated and well-trained people to serve the EU and its citizens

We are an EU institution on a human scale: this facilitates integration, allows for easier interaction, and encourages teamwork. We offer flexible working hours and teleworking, including from outside the place of residence[1]. We value diversity and inclusion, promote equal opportunities, and ensure a respectful working environment based on open communication, dialogue and mutual trust. Staff engagement, well-being and greening are important pillars of our internal policies.

As part of the Secretariat-General of the ECA, the Directorate of Information, Workplace and Innovation (SG2) enables the ECA to achieve its strategic objectives by playing a central role in the proper functioning and development of the institution.

 
[1]     Staff are currently allowed to telework up to 10 days per month. Of these, 5 days per month and a maximum of 30 days per year can be from outside the place of residence. 

WHAT WE ARE OFFERING

This vacancy notice is being issued on the basis of Article 29(1)(a), (b) and (c) of the Staff Regulations of Officials of the European Union. 

The advertised position is therefore open ONLY to AST officials of the European Court of Auditors, AST officials of other EU institutions and successful candidates in an EU AST competition[2].

We are seeking to recruit one (1) assistant for the Buildings and Facilities team. The successful candidate will set up and oversee operations relating to the model and maintenance of the ECA’s buildings. 

Under the authority of the Principal Manager the assistant will:

-        contribute to and supervise the work of contractors in charge of the technical maintenance and proper functioning of the ECA’s buildings;

-        participate in architectural planning and building-renovation projects;

-        update the ECA’s buildings plans (AB plans) in BIM format, including exporting to 2D CAD and PDF, graphic representation of existing construction, technical equipment and planned projects;

-        update the areas and volumes tables in accordance with the ECA’s measurement policy and the DIN 277 standard;

-        update firefighting, evacuation and compartmentation plans in accordance with ITM regulations and CGDIS guidelines;

-        identify and inventory building components and record related data, using corrective maintenance software;

-        support the management of the buildings’ facilities and the allocation of office space;

-        oversee the technical aspects of procurement procedures in cooperation with budget managers and the procurement team;

-        participate in the ECA’s environmental initiatives by contributing to the operational and administrative management of the Environmental Management Audit System (EMAS).

[2]     Organised by EPSO or by one of the EU institutions.

WHAT WE ARE LOOKING FOR

The advertised position is open to applicants who, on the deadline for applications, meet the eligibility criteria set out in the Staff Regulations, as well as the following criteria:

1.           Knowledge of languages

English and French are the ECA’s official working languages. For this position, a good knowledge of French (minimum level B2 in understanding, speaking and writing) and a satisfactory knowledge of English (minimum level B1 in the same categories) are required. 

Please indicate in your CV the language level according to the following assessment model:
https://europa.eu/europass/en/common-european-framework-reference

2.         Experience and competencies

During the selection process, applicants will need to demonstrate:   

2.1 Field-related experience and knowledge

-        knowledge of CAD and BIM tools: Revit, ArchiCAD and AutoCAD 2D (with at least 3 years’ experience in the field);

-        knowledge of construction techniques, as well as the equipment and materials used;

-        knowledge of IT tools (MS Office, MS Teams).

2.2 General competencies[3]

-        critical thinking, analysing, and creative problem-solving;

-        decision-making and getting results;

-        self-management;

-        working with others;

-        communication.

3.         Assets

The following will be considered as assets:

-        knowledge of Luxembourg standards relating to fire safety, accessibility, ITM, CGDIS, measurement codes, and the City of Luxembourg (VdL) building regulations;

-        knowledge of space management software;

-        knowledge of occupational health and safety standards and practice;

-        proven experience with the technical management of buildings and coordinating service providers.

Candidates are expected to demonstrate a strong motivation to contribute to the mission and values of the European Court of Auditors.

[3]     See EPSO Competency framework.

APPLICATIONS

The deadline for applications is 12:00 (midday) Luxembourg time on 7 July 2026.

Applications must be submitted only via the online form provided for the advertised position and must comprise the following documents in English or French:

-       a cover letter;

-       an up-to-date CV, preferably in the Europass format (see https://europa.eu/europass/);

-      (only for EU officials not at the ECA) a document confirming your function group, grade and status as an official.

Successful candidates in an EU AST open competition must quote the relevant reference number in their CV or cover letter.

Any application that does not comply with the formal requirements mentioned above (see the ‘Applications’ section), or is received after the deadline or is not submitted using the online form provided for this purpose, will be rejected.

Applicants who are not included in the staff categories mentioned in the “WHAT WE ARE OFFERING” section, but whose profiles match the language, experience and skills requirements, may express their interest in this position by sending a cover letter and a CV, by the same deadline and respecting the same format as described above, to ECA-Selection@eca.europa.eu. The ECA reserves the right to draw on these applicants if the post is not filled by an official or a successful candidate from an EU competition reserve list[4].

The selection committee will evaluate applications based solely on the information given in these documents. It may ask candidates to provide supporting evidence for statements made in their applications. If applicants fail to provide such evidence when it is requested, their applications will be rejected.

To ensure that your application is completed on time, we strongly advise you not to wait until the last few hours to apply. Experience has shown that the system may become overloaded as the deadline approaches.

[4]     If the ECA were to draw on these applicants, the subsequent selection would be for a temporary post in grade AST 3, step 1.

RECRUITMENT POLICY

EQUAL OPPORTUNITIES AND REASONABLE ACCOMODATIONS

In line with its Diversity and Inclusion policy and Article 1d of the Staff Regulations, the ECA embraces diversity and promotes equal opportunities. We accept applications without discrimination on any grounds, and we take steps to ensure that recruitment is evenly balanced between women and men, as required by Article 23 of the Charter of Fundamental Rights of the European Union. We also take measures to reconcile working life with family life.

If you require any special arrangements (due to a disability, neurodivergence, or a chronic health condition) in order to take part in this selection procedure, please send an email in good time to ECA-Selection@eca.europa.eu.

DATA PROTECTION

The ECA is committed to ensuring that applicants' personal data are processed in compliance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018, on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC.

For more information, see our specific privacy statement on recruitment at the following address: https://www.eca.europa.eu/Lists/ECADocuments/Specific_Privacy_Statement_vacancies/Specific_Privacy_Statement_vacancies_EN.PDF