ECA/2025/1- Translation planning assistant - Language and Editorial Directorate (LED) - Coordination team

WHO WE ARE

The European Court of Auditors (ECA) was established in 1975 as the European Union’s external auditor. One of the EU’s seven institutions, it is based in Luxembourg and employs around 1000 audit, support and administrative staff of all EU nationalities.

The ECA operates as a collegiate body of 27 Members, one from each EU member state. Our auditors check that the EU keeps good accounts and correctly applies its financial rules, and that its policies and programmes achieve their intended objectives and deliver value for money.

Through our work, we contribute to improving the EU’s financial management and promote accountability and transparency. We warn of risks, provide assurance, indicate shortcomings and successes and offer guidance to EU policymakers and legislators. We present our observations and recommendations to the European Parliament, the Council of the EU, and national governments and parliaments, as well as the general public.

We are a modern and dynamic organisation striving for and promoting excellence, professionalism, transparency and integrity. We define ourselves as a diverse, flexible and equitable institution that offers every individual the opportunity to maximise their talent. Through our individual and collective involvement in the ECA’s activities and our ambitious training programme, our aim is to make the ECA an intellectually stimulating workplace, and a learning-based organisation that relies on institutional knowledge and motivated and well-trained people to serve the EU and its citizens.

We are an EU institution on a human scale: this facilitates integration, allows for easier interaction, and encourages teamwork. We offer flexible working hours and opportunities for teleworking, including from outside the place of residence. We value diversity and inclusion, promote equal opportunities, and ensure a respectful working environment based on open communication, dialogue, and mutual trust. Staff engagement, well-being and greening are important pillars of our internal policies.

The Language and Editorial Directorate (LED) is made up of 24 language teams and three horizontal support teams. Its mission is to provide the ECA and its various departments with high-quality translations, publications, and other language services as promptly and efficiently as possible, to facilitate internal and external communication in the European Union's official languages. To accomplish its mission, it has developed a wide range of services, ranging from translation/revision to drafting assistance, linguistic support for auditors on mission, and coordinating the publication and distribution of the ECA's documents. The LED makes an important contribution to improving the quality of ECA’s products.

The Coordination team supports the smooth functioning of the Language and Editorial Directorate taking care of the translation planning tasks, the purchase of outsourcing services for translation and interpretation, the organisation and follow-up of language assistance missions, the reporting and some transversal projects for the directorate.

WHAT WE ARE OFFERING

This vacancy notice is being issued on the basis of Article 29(1)(a), (b) and (c) of the Staff Regulations of Officials of the European Union. 

The advertised position is therefore open ONLY to AST officials of the European Court of Auditors, AST officials of other EU institutions and successful candidates in an EU AST competition[1].

We are seeking to recruit a translation planning assistant in the Coordination team. We offer an interesting position in a friendly and dynamic team.

As a translation planning assistant, you will work on an array of activities and liaise with different stakeholders including freelancers, LED departments and management, ECA staff as well as the Translation Center.

Under the authority of the Head of Coordination Team, you will be required to:

—    manage the full cycle of outsourcing requests in line with the existing tender framework, internal requests, and the Financial Regulation; 

—   liaise with Language teams, the Document Management team and the freelancers and ensure that all the information required for the outsourcing is made available to freelancers;

—    monitor outsourced volumes (in EUR) in relation to the ceilings set in the various calls for tender and communication to the EP;

—    act as a backup to produce, update or analyse statistics relating to translation work in the Directorate;

—    act as a backup to coordinate language assistance or purchase interpretation services to the European Parliament or the Commission.

[1]     Organised by EPSO or by one of the EU institutions.

WHAT WE ARE LOOKING FOR

The advertised position is open to applicants who, on the deadline for applications, meet the eligibility criteria set out in the Staff Regulations, as well as the following criteria:

1.          Knowledge of languages

As English and French are the ECA’s official working languages, a sound knowledge of one of these languages (minimum level C1 in understanding, speaking and writing) is required. 

Please indicate in your CV the language level according to the following assessment model: https://europa.eu/europass/en/common-european-framework-reference

2.         Experience and skills

During the selection process, applicants will need to demonstrate:             

—    relevant professional experience in outsourcing or in the technical preparation of translation work gained in workflow management (e.g. planning, pre-processing or post-processing of documents); 

—   knowledge of SDL Studio;

—    knowledge of MS Office Acrobat Pro;

—    good communication skills, showing tact and diplomacy; 

—    proactivity and ability to work autonomously and as part of a team;

—    client- and solution-oriented attitude;

—    openness to new technical challenges.

3.       Assets

In addition to the above, the following will be considered as assets:

—    good knowledge of the other working language (minimum level B1 in understanding speaking and writing);

—    procurement and budget experience in the framework of Financial Regulation and knowledge of SAP;

—    knowledge of ContentQuo or any other linguistic quality management tool.

APPLICATIONS

The deadline for applications is 12:00 (midday) Luxembourg time on 7 February 2025.

Applications must be submitted only via the online form provided for the advertised position and must comprise the following documents in English or French:

-       a cover letter (max. 1 page);

-       an up-to-date CV (max. 3 pages), preferably in the Europass format (see https://europa.eu/europass/);

-      (only for EU officials not at the ECA) a document confirming your function group, grade and status as an official.

Successful candidates in an EU AST open competition must quote the relevant reference number in their CV or cover letter.

Any application received after the deadline or not submitted using the online form provided for this purpose will be rejected.

The selection committee will evaluate applications based solely on the information given in these documents. It may ask candidates to provide supporting evidence for statements made in their applications. If candidates fail to provide such evidence when it is requested, their applications will be rejected.

To ensure that your application is completed on time, we strongly advise you not to wait until the last few hours to apply. Experience has shown that the system may become overloaded as the deadline approaches.

RECRUITMENT POLICY

EQUAL OPPORTUNITIES AND REASONABLE ACCOMMODATIONS

In line with ECA’s Diversity and Inclusion policy and Article 1d of the Staff Regulations, the ECA embraces diversity and promotes equal opportunities. We accept applications without discrimination on any grounds, and we take steps to ensure that recruitment is evenly balanced between women and men, as required by Article 23 of the Charter of Fundamental Rights of the European Union. We also take measures to reconcile working life with family life.

If you require any special arrangements for a specific handicap or disability in order to take part in this selection procedure, please send an email in good time to ECA-Selection@eca.europa.eu.

DATA PROTECTION

The ECA is committed to ensuring that applicants' personal data are processed in compliance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018, on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC.

For more information, see our specific privacy statement on recruitment at the following address: https://www.eca.europa.eu/Lists/ECADocuments/Specific_Privacy_Statement_vacancies/Specific_Privacy_Statement_vacancies_EN.PDF