ECA/2025/14 - Assistant (one post) - Public procurement team

WHO WE ARE

The European Court of Auditors (ECA) was established in 1975 as the European Union’s external auditor. One of the EU’s seven institutions, it is based in Luxembourg and employs around 1 000 audit, support and administrative staff of all EU nationalities.

The ECA operates as a collegiate body of 27 Members, one from each EU Member State. Our auditors check that the EU keeps good accounts and correctly applies its financial rules, and that its policies and programmes achieve their intended objectives and deliver value for money.

Through our work, we can make a difference by helping the EU to make a better use of its money. We contribute to improving the EU’s financial management and we promote accountability and transparency. We warn of risks, provide assurance, indicate shortcomings and successes, and offer guidance to EU policymakers and legislators. We present our observations and recommendations to the European Parliament, the Council of the EU, and national governments and parliaments, as well as the public.

We are a modern and dynamic organisation striving for and promoting excellence, professionalism, transparency and integrity. We define ourselves as a diverse, flexible, and equitable institution, which offers every individual the opportunity to maximise their talent. Through our individual and collective involvement in the ECA’s activities and our ambitious training programme, our aim is to make the ECA an intellectually stimulating workplace, and a learning-based organisation that relies on institutional knowledge and motivated and well trained people to serve the EU and its citizens.

We are an EU institution on a human scale: this facilitates integration, allows for easier interaction, and encourages teamwork. We offer flexible working hours and teleworking, including from outside the place of residence^[1].

We value diversity and inclusion, promote equal opportunities, and ensure a respectful working environment based on open communication, dialogue, and mutual trust. Staff engagement, wellbeing and greening are important pillars of our internal policies.

The public procurement team is currently attached to the Secretariat-General of the ECA. It plays an overseeing role, ensuring compliance with procurement regulations and safeguarding the integrity of procurement processes within the ECA.

WHAT WE ARE OFFERING

This vacancy notice is being issued based on Article 29(1)(a), (b) and (c) of the Staff Regulations of Officials of the European Union.

The advertised position is open to AST officials of the European Court of Auditors, AST officials of other EU[2] institutions and successful candidates in an EU  AST competition.

Applicants who are not included in these staff categories, but whose profiles match with the requirements may express their interest, see under “APPLICATIONS”.

We are seeking one assistant for our public procurement team.

The assistant will:

—    organise and coordinate the ECA’s tendering procedures in close cooperation with the operational departments;

—    draft tender documents and encode the procedure in the relevant IT tool (PPMT), ensuring the management of the procedure in PPMT and MyWorkplace, and the publication of the contract and the contract award notices;

—    provide expert advice to the operational departments on procurement procedures under their responsibility;

—    draft and update guidelines, procedures, working instructions and model documents, in close collaboration with the procurement team and operational departments;

—    prepare procurement planning documents and ex post reports;

—    remain up to date on, and apply where appropriate, recent developments in the field of public procurement (e.g. case-law of the Court of Justice of the EU, green public procurement (GPP) criteria, sustainable criteria);

—    work in coordination with the Sustainability Coordinator to further promote green, social and sustainable procurement within the ECA.

WHAT WE ARE LOOKING FOR

The advertised position is open to applicants who, on the deadline for applications, meet the eligibility criteria set out in the Staff Regulations, as well as the following criteria:

1. Knowledge of languages

English and French are the ECA’s official working languages. For this post, the needs of the service require a sound knowledge of one of these languages (minimum level C1 in understanding, speaking and writing) and a good knowledge (minimum level B2 in understanding, speaking and writing) of the other.

Please indicate in your CV the language level according to the following assessment model: 
 https://europa.eu/europass/en/common-european-framework-reference

2. Experience and skills

During the selection process applicants will need to demonstrate:

—    at least three years of experience in the field of public procurement;

—    sound knowledge of the relevant procurement rules and practices;

—    self-management (organisation skills, ability to work autonomously, resilience);

—    proven ability to communicate clearly and effectively both orally and in writing;

—    the ability to work with others.

3. Assets

In addition to the above, the following will be considered as an asset:

—    knowledge of public procurement applications (PPMT, My Workplace, EDES, F&T Portal).

APPLICATIONS

The deadline for applications is 12.00 (midday) Luxembourg time on 9 December 2025.

Applications must be submitted only via the online form provided for the advertised position and must comprise the following documents in English or French:

—    a cover letter (max. one page);

—    an up-to-date CV (max. three pages), preferably in the Europass format (see https://europa.eu/europass/);

—    (only for EU officials not at the ECA) a document confirming your function group, grade and status as an official.

Successful candidates in an EU AST open competition must quote the relevant reference number in their CV or cover letter.

The selection committee will evaluate applications based solely on the information given in the application documents. It may ask candidates to provide supporting evidence for statements made in their applications. If candidates fail to provide such evidence when it is requested, their applications will be rejected.

Based on the information given in the application documents, the committee will determine which candidates to invite to an interview. Candidates who satisfy the overall criteria set out in this vacancy notice will not automatically proceed to the interview stage.

To ensure that your application is completed on time, we strongly advise you not to wait until the last few hours to apply. Experience has shown that the system may become overloaded as the deadline approaches.

Any application received after the deadline or not submitted using the online form provided for this purpose will be rejected.

Applicants who are not included in the staff categories mentioned under the section “WHAT WE ARE OFFERING”, but whose profiles match with the language, experience and skills requirements, may express their interest in this position by sending a cover letter and a CV, within the same deadline and respecting the same format as described above, to ECA-Selection@eca.europa.eu. The ECA reserves the right to draw on these applicants if the post is not filled by an official or a successful candidate from an EU competition reserve list[1].

RECRUITMENT POLICY

EQUAL OPPORTUNITIES AND REASONABLE ACCOMMODATIONS

In line with the ECA’s Diversity and Inclusion policy and Article 1d of the Staff Regulations, the ECA embraces diversity and promotes equal opportunities. We accept applications without discrimination on any grounds, and we take steps to ensure that recruitment is evenly balanced between women and men, as required by Article 23 of the Charter of Fundamental Rights of the European Union. We also take measures to reconcile working life and family life.
If you require any special arrangements for a specific disability in order to take part in this selection procedure, please send an email in good time to ECA-Selection@eca.europa.eu.

DATA PROTECTION

The ECA is committed to ensuring that candidates’ personal data are processed in compliance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC.

For more information, see our specific privacy statement on recruitment at the following address: https://www.eca.europa.eu/Lists/ECADocuments/Specific_Privacy_Statement_vacancies/Specific_Privacy_Statement_vacancies_EN.PDF