ECA/2020/12 - Secretary (Chamber IV)


The European Court of Auditors (ECA) is the European Union’s external auditor. Established in 1975, the ECA is one of the EU’s seven institutions. We are based in Luxembourg and employ around 900 audit, support and administrative staff of all EU nationalities.

The ECA operates as a collegiate body of 27 Members, one from each EU Member State. Our auditors check that the EU keeps good accounts and correctly applies its financial rules, and that its policies and programmes achieve their intended objectives and deliver value for money.

Through our work, we contribute to improving the EU’s financial management and promote accountability and transparency. We warn of risks, provide assurance, indicate shortcomings and successes and offer guidance to EU policymakers and legislators. We present our observations and recommendations to the European Parliament, the Council of the EU, and national governments and parliaments, as well as the general public.

Chamber IV renders audit services through which it assesses the spending of EU funds, and provides its opinion on financial management issues, in the following diverse range of areas: community agencies and other decentralised bodies; joint undertakings; research, innovation and enterprise; single market and competition; financial and economic governance; trade, customs and taxation.


The Court has decided to launch this vacancy notice on the basis of Article 29.1 (a), (b) and (c) of the Staff Regulations. 

Therefore, this vacancy notice is open ONLY to officials of the European Court of Auditors, officials of other EU institutions or EPSO competitions laureates.

We are looking to recruit one (1) secretary who will carry out his/her duties under the authority of the Principal Manager.

The successful candidate will manage the following tasks:

- to assist and support the Principal Managers and Heads of Task in relation to the tasks allocated to them;

- to provide logistical and secretarial support to the audit teams and staff;

- to ensure the document management (preparation of notification letters, clearing letters, analysis of replies, closure letters, official documents, internal notes) and the archiving of electronic and paper files;

- to maintain and update the Chamber’s monitoring and reporting tools for audits (in particular AMS and ASSYST II) under the supervision of the Principal manager and the Heads of task; and

- to act, if needed, as mission manager (GEMI) of the Mission's management system (MiPS).


This vacancy notice is open to applicants who, on the deadline for application, meet the eligibility conditions set out in the Staff Regulations of Officials of the European Union (hereinafter the Staff Regulations) and will have:

  1. Qualifications

In accordance with Article 5 of the Staff Regulations:

- a level of post-secondary education attested by a diploma, or

- a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years, or

- where justified in the interests of the service, professional training or professional experience of an equivalent level.

2. Experience and skills

The candidate applying for the post of secretary should have:

-  relevant professional experience during which the candidate has demonstrated a high level of efficiency and ability in similar duties;

-  sound knowledge in Microsoft Office (Word, Excel, and PowerPoint);

-  good oral and written communication skills, preferably in English;

-  good organisational skills;

-  ability to fit into a team but also to work autonomously and under pressure when required;

-  willingness to learn and share knowledge with others;

-  assertiveness and resilience.

3. Knowledge of languages

-  As English and French are the official working languages of the Court, a sound knowledge of one of these languages (minimum level C1 in understanding, speaking and writing) and a good knowledge of the other language (minimum level B1 in the same categories) is required.

-  Knowledge of any other EU language would be an asset.

To assess your foreign language skills, see: 


Deadline for applications is midday on 31 March 2020 (CET).

Applications must be drafted in English or French and submitted only via the online form provided for the vacancy advertised.

Applications must be accompanied by the following documents:

-  a letter of motivation (max. 1 page);

-  an up-to-date CV (max. 3 pages) which must be in the "Europass" format;

- for officials working outside the Court: in addition to the two above-mentioned elements, a document confirming your function group, grade and status as an official must be provided;

- successful candidates in open competitions or those placed on a reserve list must indicate the reference of the competition or reserve list in their application form (CV/letter of motivation/application form).

Please note that only the information provided in your CV, motivation letter and, when applicable, certificate of official status will be taken into account in evaluating your application.

If necessary, applicants must be able, on request, to provide written supporting documents relating to their qualifications, professional experience and current duties.

Interested applicants should complete their online application in time. We strongly advise applicants not to wait until the last few hours to apply. Experience has shown that the system may become overloaded closer to the closing date for applications. It may therefore prove difficult to apply on time.

Applications failing to adhere strictly to these instructions will be rejected. 


In line with the Court’s equal opportunities policy and Article 1d of the Staff Regulations, the Court embraces diversity and promotes equal opportunities. The Court accepts applications without discrimination on any grounds and takes steps to ensure that recruitment is evenly balanced between men and women, as required by Article 23 of the Charter of Fundamental Rights of the European Union. The Court also takes measures to reconcile working life with family life.

If you require any special arrangements (for specific handicap or disability) in order to take part in this selection procedure, please send an email in good time to


The Court is committed to ensuring that candidates' personal data are processed in compliance with Regulation (EU) 2018/1725 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data.  

For more information, see the specific privacy statement for employment vacancies which is available at the following address:


If, at any stage in the selection procedure, you consider that a decision taken in your regard is wrong, the following options are available.

I. Request for the selection board to reconsider its decision

You may submit a written reasoned request for reconsideration of a decision taken by the selection board. This request must be sent, within 10 days of notification of the decision, to:

II. Complaints

Under Article 90(2) of the Staff Regulations, you may submit a complaint against the ECA’s decision to reject your application within three months of being notified thereof. This complaint should be sent to the following address:


European Court of Auditors

12, rue Alcide De Gasperi

L-1615 Luxembourg


III. Judicial appeals

Under Article 91 of the Staff Regulations, you may appeal against a decision to reject your complaint, insofar as it adversely affects you, to the Court of Justice of the European Union. The action must be brought by a lawyer within three months of notification of the decision to reject the complaint.

IV. Complaints to the European Ombudsman

If you believe that the handling of your application has involved maladministration by the European Court of Auditors, you may lodge a complaint with the European Ombudsman, having first contacted the Court with the aim of settling the dispute. You must submit your complaint in writing within two years of discovering the relevant facts. An online complaints form is available on the European Ombudsman’s website. Applying to the European Ombudsman will not suspend the appeal deadlines given above.


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