ECA-Selection

ECA/2021/13 - Procurement Officer

WHO WE ARE

The European Court of Auditors (ECA) was established in 1975 as the European Union’s external auditor. One of the EU’s seven institutions, it is based in Luxembourg and employs around 900 audit, support and administrative staff of all EU nationalities.

The ECA operates as a collegiate body of 27 Members, one from each EU Member State. Our auditors check that the EU keeps good accounts and correctly applies its financial rules, and that its policies and programmes achieve their intended objectives and deliver value for money.

Through our work, we contribute to improving the EU’s financial management and promote accountability and transparency. We warn of risks, provide assurance, indicate shortcomings and successes and offer guidance to EU policymakers and legislators. We present our observations and recommendations to the European Parliament, the Council of the EU, and national governments and parliaments, as well as the general public.

The Legal Service provides the ECA with legal advice and support in all areas of its activity, including advice on its powers and prerogatives, legal questions arising in the context of its audits, and staff and administrative matters. In its role as independent advisor on the ECA’s activities, the Legal Service includes also the post of Procurement officer. To avoid any conflicts of interest, this post will be fully autonomous and independent from other ECA departments.

WHAT WE ARE OFFERING

This vacancy notice is being issued on the basis of Article 29(1)(a), (b) and (c) of the Staff Regulations of Officials of the European Union.

The advertised position is therefore open ONLY to AD officials of the European Court of Auditors, AD officials of other EU institutions and successful candidates in an EPSO AD competition.

We are seeking one (1) Procurement Officer (M/F, grade AD 5- AD12) in the Legal Service, which reports to the Presidency.

Under the authority of the Head of the Legal service, the Procurement Officer will:

- organise and coordinate the ECA tendering procedures in line with the applicable rules and the principles of sound financial management;

- provide authorising services / hierarchy with an expert advice concerning various aspects of procurement procedures;

- provide advice in case of contractual questions in the post award phase and follow up on contract interpretation;

- draft and update guidelines, procedures, working instructions and model documents;

- prepare procurement planning and ex-post reports;

- follow-up on the recent developments in the field of public procurement (i.e. jurisprudence of the Court of Justice);

- perform the function of EMAS (Eco Management and Audit Scheme) coordination officer for procurement within the ECA.

WHAT WE ARE LOOKING FOR

The advertised position is open to applicants who, on the deadline for applications, meet the eligibility criteria set out in the Staff Regulations. The full requirements are given below.

  1. Qualifications

In accordance with Article 5 of the Staff Regulations, applicants must have:

AD 5 to AD 6 grades

- a level of education which corresponds to completed university studies of 3 years attested by a diploma, or

- where justified in the interests of the service, professional training of an equivalent level.

AD 7 to AD 12 grades

- a level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or

- a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years, or

- where justified in the interests of the service, professional training of an equivalent level.

  1. Experience and skills

Candidates should be able to demonstrate:

- at least two years’ professional experience in the field of public procurement; these two years must have been completed by the deadline for applications;

- good knowledge of EU public procurement procedures;

- good knowledge of the Financial Regulation and in particular its Annex 1;

- excellent interpersonal and negotiating skills and an ability to communicate effectively with authorising services and tenderers and/or contractors both orally and in writing;

- a sense of service, proven ability to meet deadlines and to deal with several tasks at the same time as well as work both alone and as part of a team;

- a well-developed sense of confidentiality, a high commitment to assure top quality and accuracy;

- sound speaking and drafting skills in at least one of the ECA’s working languages (English or French).

In addition to the above, the following skills will be considered an asset:

- knowledge of administrative and budgetary procedures of the ECA;

- legal training;

- competency in the applications used in the field of public procurement (TED, eNotices, eTendering, eSubmission, SAP, EDES).

      3. Knowledge of languages

As English and French are the ECA’s official working languages, a sound knowledge of one of these languages (minimum level C1 in understanding, speaking and writing) and a good knowledge of the other language (minimum level B2 in the same categories) are required.

Knowledge of any other EU language would be an asset.

To assess your foreign language skills, see
https://europa.eu/europass/en/common-european-framework-reference

APPLICATIONS

The deadline for applications is 12:00 (midday) CET on 30 June 2021.

Applications must be submitted only via the online form provided for the advertised position and must comprise the following documents in English or French:

- a letter of motivation (1 page maximum);

- an up-to-date CV (3 pages maximum) in the Europass format (see https://europa.eu/europass/);

- (only for EU officials not at the ECA) a document confirming your function group, grade and status as an official.

Successful candidates in an EU open competition must quote the relevant reference number in their CV or letter of motivation.

Please note that only the information provided in your CV, motivation letter and, where applicable, certificate of official status will be taken into account when evaluating your application.

Applications which do not strictly comply with these instructions will be rejected.

Applicants must be able, on request, to provide written evidence of their qualifications, professional experience and current duties.

To ensure that your application is completed on time, we strongly advise you not to wait until the last few hours to apply. Experience has shown that the system may become overloaded as the deadline approaches.

RECRUITMENT POLICY

In line with our equal opportunities policy and Article 1d of the Staff Regulations, the ECA embraces diversity and promotes equal opportunities. We accept applications without discrimination on any grounds, and we take steps to ensure that recruitment is evenly balanced between women and men, as required by Article 23 of the Charter of Fundamental Rights of the European Union. We also take measures to reconcile working life with family life.

If you require any special arrangements for a specific handicap or disability in order to take part in this selection procedure, please send an email in good time to ECA-Selection@eca.europa.eu.

DATA PROTECTION

The ECA is committed to ensuring that applicants' personal data are processed in compliance with Regulation (EU) 2018/1725 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data.

For more information, see our specific privacy statement on recruitment at the following address:

https://www.eca.europa.eu/Lists/ECADocuments/Specific_Privacy_Statement_vacancies/Specific_Privacy_Statement_vacancies_EN.PDF

REQUESTS FOR RECONSIDERATION — COMPLAINTS AND APPEALS — COMPLAINTS TO THE EUROPEAN OMBUDSMAN

If, at any stage in the selection procedure, you consider that a decision taken in your regard is wrong, the following options are available.

I. Request for the selection board to reconsider its decision

You may submit a written reasoned request for reconsideration of a decision taken by the selection board. This request must be sent, within 10 days of notification of the decision, to ECA-Recours@eca.europa.eu

II. Complaints

Under Article 90(2) of the Staff Regulations, you may submit a written complaint against the ECA’s decision to reject your application, within three months of being notified thereof, to the following address:

The Secretary-General
European Court of Auditors
12, rue Alcide De Gasperi
L-1615 Luxembourg
LUXEMBOURG

III. Judicial appeals

Under Article 91 of the Staff Regulations, you may appeal against a decision to reject your complaint, insofar as it adversely affects you, to the Court of Justice of the European Union. The action must be brought by a lawyer within three months of notification of the decision to reject the complaint.

IV. Complaints to the European Ombudsman

If you believe that the handling of your application has involved maladministration by the ECA, you may lodge a complaint with the European Ombudsman, having first contacted the ECA with the aim of settling the dispute. You must submit your complaint in writing within two years of discovering the relevant facts. An online complaints form is available on the European Ombudsman’s website. Applying to the European Ombudsman will not suspend the appeal deadlines given above.

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