ECA/2024/12 - HR Administrative officer (1 post) - Selection team

WHO WE ARE

The European Court of Auditors (ECA) was established in 1975 as the European Union’s external auditor. One of the EU’s seven institutions, it is based in Luxembourg and employs around 900 audit, support and administrative staff of all EU nationalities.

The ECA operates as a collegiate body of 27 Members, one from each EU member state. Our auditors check that the EU keeps good accounts and correctly applies its financial rules, and that its policies and programmes achieve their intended objectives and deliver value for money.

Through our work, we can make a difference by helping the EU to make a better use of its money. We contribute to improving the EU’s financial management and promote accountability and transparency. We warn of risks, provide assurance, indicate shortcomings and successes and offer guidance to EU policymakers and legislators. We present our observations and recommendations to the European Parliament, the Council of the EU, and national governments and parliaments, as well as the general public.

We are a modern and dynamic organisation striving for and promoting excellence, professionalism, transparency and integrity. We define ourselves as a diverse, flexible and equitable institution, which offers every individual the opportunity to maximise their talent. Through our individual and collective involvement in the ECA’s activities and our ambitious training programme, our aim is to make the ECA an intellectually stimulating workplace, and a learning-based organisation that relies on institutional knowledge and motivated and well-trained people to serve the EU and its citizens.

We are an EU institution on a human scale: this facilitates integration, allows for easier interaction, and encourages teamwork. We offer flexible working hours and teleworking, including from outside the place of residence. We value diversity and inclusion, promote equal opportunities, and ensure a respectful working environment based on open communication, dialogue, and mutual trust. Staff engagement, well-being and greening are important pillars of our internal policies.

As part of the Human Resources Services, the Selection team is responsible for planning, organising and managing internal and interinstitutional selection procedures. The team works in collaboration with all the services of the ECA to identify and meet their resource needs, by ensuring appropriate internal or external selection procedures. It is also the main point of contact with EPSO.

WHAT WE ARE OFFERING

This vacancy notice is being issued on the basis of Article 29(1)(a), (b) and (c) of the Staff Regulations of Officials of the European Union. 

The advertised position is therefore open ONLY to AST officials of the European Court of Auditors, AST officials of other EU institutions and successful candidates in an EU AST competition[1].

We are seeking to recruit one (1) administrative officer in the Selection team. 

Under the authority of the principal manager, the administrative officer will:

—          organise and manage selection procedures (vacancy notices, calls for expressions of interest and competitions), from the drafting and publication of the notices to the final selection of the candidates, in compliance with the statutory provisions;

—          assist and guide selection committees through the selection process by preparing assessment documents and ensuring the correct and smooth administrative and logistical progress of the process;

—          be the main contact point for candidates and provide adequate information and service to ensure the best possible experience for candidates;

—          manage the different platforms for publishing posts and managing applications;

—          manage EPSO reserve lists, carry out EPSO database screening on behalf of the ECA’s services, and follow up EPSO testing;

—          represent the ECA in interinstitutional working groups with EPSO.

[1]     Organised by EPSO or by one of the EU institutions.

WHAT WE ARE LOOKING FOR

The advertised position is open to applicants who, on the deadline for applications, meet the eligibility criteria set out in the Staff Regulations, as well as the following criteria:

1.           Knowledge of languages

As English and French are the ECA’s official working languages, a sound knowledge of English (minimum level C1 in understanding, speaking and writing) and a good knowledge of French (minimum level B2 in the same categories) are required.

Please indicate in your CV the language level according to the following assessment model:
https://europa.eu/europass/en/common-european-framework-reference

2.         Skills

During the selection process, applicants will need to demonstrate:             

—          excellent prioritisation and organisational skills, flexibility and resilience;

—          proactivity and willingness to learn;

—          good interpersonal skills, tact and diplomacy; 

—          a high sense of integrity and confidentiality;

—          ability to work autonomously and as part of a team;

—          excellent communication skills;

—          a sound knowledge of Microsoft Office.

3.         Assets

In addition to the above, the following will be considered as assets:

—          knowledge of the Staff Regulations, in particular the provisions related to selection and recruitment;

—          prior experience in selection procedures.

APPLICATIONS

The deadline for applications is 12:00 (midday) CET on 28 May 2024.

Applications must be submitted only via the online form provided for the advertised position and must comprise the following documents in English or French:

-       a cover letter;

-       an up-to-date CV, preferably in the Europass format (see https://europa.eu/europass/);

-      (only for EU officials not at the ECA) a document confirming your function group, grade and status as an official.

Successful candidates in an EU AST open competition must quote the relevant reference number in their CV or cover letter.

Any application received after the deadline or which is not submitted using the online form will be rejected.

The selection committee will evaluate applications based solely on the information given in these documents. It may ask candidates to provide supporting evidence for statements made in their applications. If candidates fail to provide such evidence when it is requested, their applications will be rejected.

To ensure that your application is completed on time, we strongly advise you not to wait until the last few hours to apply. Experience has shown that the system may become overloaded as the deadline approaches.

RECRUITMENT POLICY

In line with ECA’s Diversity and Inclusion policy and Article 1d of the Staff Regulations, the ECA embraces diversity and promotes equal opportunities. We accept applications without discrimination on any grounds, and we take steps to ensure that recruitment is evenly balanced between women and men, as required by Article 23 of the Charter of Fundamental Rights of the European Union. We also take measures to reconcile working life with family life.

If you require any special arrangements for a specific handicap or disability in order to take part in this selection procedure, please send an email in good time to ECA-Selection@eca.europa.eu.

DATA PROTECTION

The ECA is committed to ensuring that applicants' personal data are processed in compliance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018, on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC.

For more information, see our specific privacy statement on recruitment at the following address: https://www.eca.europa.eu/Lists/ECADocuments/Specific_Privacy_Statement_vacancies/Specific_Privacy_Statement_vacancies_EN.PDF